A meeting bot is an AI participant you invite into a video call. It joins like any attendee, records and transcribes the conversation live, and produces a structured summary that lands in your account when the meeting ends. With Oak, you add Oak Bot to a Google Meet, Zoom, or Microsoft Teams meeting and the finished notes upload automatically — no local recording, no manual file handling. Live Meeting Integration is currently in beta.
For years, getting a meeting into Oak meant recording it and uploading the file afterwards. That works well — but it asks someone to remember to hit record, find the file, and upload it. Live Meeting Integration removes those steps for calls that happen on Google Meet, Zoom, or Microsoft Teams: you invite Oak Bot, and the transcript and summary are waiting for you the moment the call wraps.
Key takeaways
- A meeting bot is an AI attendee. Oak Bot joins the call as a visible participant, so everyone can see the meeting is being captured.
- It works across the three major platforms. Google Meet, Zoom, and Microsoft Teams — the same Oak transcript and summary on each.
- The upload is automatic. When the meeting ends, the transcript and structured summary appear in your account without anyone exporting a file.
- Use a bot for remote calls, upload for in-person. The bot is for meetings that live on a video platform; uploading still covers room recordings and existing audio.
- Same accuracy as uploads. Multilingual transcription, speaker labels, and the four-section summary are identical to Oak's upload workflow.
What is a meeting bot?
A meeting bot — sometimes called an AI notetaker — is a piece of software that joins a video meeting as a participant in order to capture it. Rather than running a recorder on your own machine, you invite the bot into the call; it sits in the participant list, receives the meeting’s audio and video the same way a person does, and turns that into a transcript and notes. The key difference from screen-recording or a local recorder is that the bot is server-side: it does the capturing and processing, so nothing depends on your laptop staying awake or your connection holding up.
How Oak Bot works, step by step
Oak Bot follows the same path on every platform. You add it to a meeting, it joins, it captures the conversation, and it delivers the finished notes to your account:
- Invite Oak Bot to the meeting. Add the bot to a scheduled Google Meet, Zoom, or Microsoft Teams call, or bring it into a meeting that’s already running.
- The bot joins as a participant. Oak Bot appears in the attendee list with a clear label, so everyone present can see the meeting is being captured.
- It captures the call live. The full conversation is transcribed in real time, with the same multilingual accuracy and speaker recognition as an uploaded recording.
- The finished meeting uploads automatically. When the call ends, the transcript and a structured summary appear in your Oak account — no file to export, no upload to remember.
Which platforms does Oak Bot support?
| Platform | How Oak Bot joins | Guide |
|---|---|---|
| Google Meet | Invite the bot to the Meet link; it joins and records the call automatically. | Record a Google Meet → |
| Zoom | Add the bot to the Zoom meeting; it joins as a participant and captures the audio. | AI notes from Zoom → |
| Microsoft Teams | Bring the bot into the Teams meeting; it transcribes and summarises like any other call. | Transcribe Teams → |
When to use a bot vs. recording and uploading
Live Meeting Integration doesn’t replace uploading — the two cover different situations, and most teams use both. A meeting bot is the right tool when the conversation happens on a video platform: a remote sales call, a distributed standup, a client review over Teams. Uploading is still the right tool when the meeting is in a physical room, when you already have an audio file, or when the call is on a platform the bot doesn’t join. The honest rule of thumb: if the meeting has a Meet, Zoom, or Teams link, invite the bot; if it’s a recording or an in-person session, upload it.
What’s in this guide
This is the pillar overview. Each chapter below goes deep on one platform or decision:
- How to Record and Transcribe a Google Meet Automatically — adding Oak Bot to a Meet call and where the notes land.
- How to Get AI Notes from a Zoom Meeting — capturing a Zoom call with a bot instead of Zoom’s own recording.
- How to Transcribe a Microsoft Teams Meeting — bringing Oak Bot into Teams and exporting the summary.
Live Meeting Integration Beta
The feature page for inviting Oak Bot to Google Meet, Zoom, and Microsoft Teams.
Does the bot change Oak’s accuracy or output?
No. The bot is only a new way to get audio into Oak — once the conversation reaches the transcription engine, everything downstream is identical to the upload workflow. You get the same Cantonese and bilingual accuracy, the same persistent speaker recognition, and the same four-section structured summary with action items. If your meetings are bilingual, the quality still rests on the transcript underneath, so the Cantonese transcription guide and AI summaries guide apply to bot-captured meetings exactly as they do to uploads.
A note on consent and visibility
Because Oak Bot joins as a labelled participant rather than recording silently, everyone in the meeting can see that it is present and capturing the call. That visibility is deliberate: it keeps recording transparent and makes it straightforward to follow consent norms and local rules, since participants are informed by the bot’s presence in the attendee list. For teams in regulated settings, this open-by-default behaviour is easier to govern than a hidden recorder.
Frequently asked questions
What is a meeting bot?
A meeting bot is an AI participant you invite into a video call to capture it. It joins the meeting like an attendee, transcribes the conversation live, and produces a structured summary. With Oak, the finished transcript and summary upload to your account automatically when the meeting ends.
Which platforms can Oak Bot join?
Oak Bot supports Google Meet, Zoom, and Microsoft Teams. You invite it to the meeting on any of the three, and it captures the call and delivers the same transcript and summary regardless of platform.
Do I still need to record and upload meetings?
Only for meetings the bot can't join — in-person sessions in a room, existing audio files, or calls on other platforms. For any Google Meet, Zoom, or Teams meeting, inviting Oak Bot replaces the record-and-upload steps entirely.
Is the bot visible to other participants?
Yes. Oak Bot joins as a labelled participant in the attendee list, so everyone in the meeting can see that the call is being captured. It does not record silently.
Is the transcription quality the same as uploading a recording?
Yes. The bot only changes how the audio reaches Oak. The multilingual transcription, speaker recognition, and structured summary are identical to the upload workflow, including Cantonese and bilingual accuracy.
Is Live Meeting Integration generally available?
It is currently in beta. The core flow — invite the bot, it joins and captures the meeting, and the notes upload automatically — is live across Google Meet, Zoom, and Microsoft Teams.