To get AI notes from a Zoom meeting: invite Oak Bot to the call. It joins as a participant, transcribes the conversation live, and uploads a structured summary with action items to your Oak account when the meeting ends. You don't need to enable Zoom cloud recording, download an MP4, or run it through a separate transcription tool. Live Meeting Integration is in beta.
Zoom can record a call and even produce a rough transcript, but turning that into usable notes still means downloading the recording, cleaning up the transcript, and writing the summary yourself. A meeting bot removes those steps. Invite Oak Bot to the Zoom meeting and the structured notes are in your account by the time the call ends.
Key takeaways
- Invite the bot, skip the cloud recording. Oak Bot captures the Zoom call directly — no MP4 to download or process.
- It joins as a visible participant. Oak Bot shows up in the Zoom participant list, so the call's capture is transparent.
- You get a structured summary, not a raw transcript. Action items, decisions, and attendees — not just a wall of text.
- Bilingual Zoom calls are handled. Cantonese–English code-switching is transcribed at the same accuracy as an upload.
How to get AI notes from a Zoom call with Oak Bot
- Add Oak Bot to the Zoom meeting. Invite the bot to a scheduled Zoom call, or bring it into a meeting that’s already running from your Oak account.
- Let the bot join. Oak Bot enters as a participant and appears in the Zoom participant list with a clear label, so everyone can see the call is being captured.
- Run your meeting as usual. The bot transcribes the conversation live — bilingual discussion included — and keeps track of who said what.
- Open your notes afterwards. When the Zoom call ends, the transcript and structured summary upload to your Oak account automatically, with action items and owners ready to review.
Oak Bot vs. Zoom AI Companion for bilingual calls
Zoom AI Companion can already produce a recording, transcript, and a summary — so the question is no longer notes versus no notes. It is whether those notes hold up on a Hong Kong call. Two gaps decide it. The first is accuracy: Zoom’s transcription handles Cantonese–English code-switching poorly, and a summary is only as trustworthy as the transcript beneath it — when the words are wrong, the AI summary quietly inherits every error. Oak’s structured summary sits on top of Cantonese-first transcription built for exactly that mix. The second is fragmentation: Zoom’s notes live in Zoom, Teams’ notes live in Teams, and Google’s live in Drive — so a team on multiple platforms ends up with summaries in three formats and three places. Oak Bot produces one consistent, decision-grade output — persistent speaker labels, topic-grouped details, and action items with owners and ETAs — in a single searchable archive no matter which platform the call ran on. The full comparison lives in the Live Meeting Integration guide.
Where this shows up
In Oak for Sales & Client Meetings, where remote client calls on Zoom become bilingual recaps, proposal drafts, and tracked follow-ups without a manual write-up.
Live Meeting Integration
Invite Oak Bot to Zoom, Google Meet, or Microsoft Teams — currently in beta.
What you get after the Zoom call
The result matches Oak’s upload workflow exactly. You get a full transcript with persistent speaker labels and a structured summary — Meeting Overview, Attendees, topic-grouped Meeting Details, and Action Items with owners and ETAs — every point linked back to its moment in the transcript. How that summary is assembled is covered in the AI meeting summaries guide, and you can chat with the result afterwards using Ask AI.
Frequently asked questions
How do I get AI notes from a Zoom meeting?
Invite Oak Bot to the Zoom call. It joins as a participant, transcribes the conversation live, and uploads a structured summary with action items to your Oak account when the meeting ends — without enabling Zoom cloud recording or processing a downloaded file.
Do I need Zoom cloud recording enabled?
No. Oak Bot captures the meeting itself by joining as a participant, so you don't need Zoom's cloud recording or local recording turned on. You invite the bot instead.
Is the bot visible in the Zoom participant list?
Yes. Oak Bot joins as a labelled participant, so everyone on the Zoom call can see that it is present and capturing the meeting.
Does it handle bilingual Cantonese and English Zoom calls?
Yes. A bot-captured Zoom meeting is transcribed with the same multilingual accuracy as an uploaded recording, including Cantonese–English code-switching. See the Cantonese transcription guide.
How is this different from Zoom's built-in meeting summary?
Oak produces a consistently structured summary — Meeting Overview, Attendees, topic-grouped Details, and Action Items with owners and ETAs — and links each point to its moment in the transcript, with the multilingual accuracy Hong Kong bilingual calls need.